Office meetings can become tedious and routine over time as does your job at some point. Bu these meetings are important. They always have a purpose and they need to be taken seriously for the progress of the company. If nothing at all, meetings are a great channel to present your demands, bring forth your concerns and negotiate matters. They are also an incredible opportunity to present your ideas and share conservations with new people who would be useful acquaintances in the future. Hence, some etiquette and behaviour are necessary during office meetings that in some ways is different from informal/ casual meet-ups.
Body Language and behaviour that’s indicative of a desirable personality during office meetings
- Be early and choose your place
Arriving early for a meeting is very advantageous. First off all, being punctual is a commendable trait. Secondly, you get to choose what position you want to place yourself in. You will be at your most comfortable if you get to do things the way you want them to. Giving yourself the agency to choose your own place also exudes confidence while giving an impression to people that your ideas are of value. Thirdly, being early also means that you respect the decorum of the meeting and hence, you respect your management. This makes you highly likeable.
- Come prepared but don’t stop learning
Carry an agenda of the meeting, and come prepared if you want to speak or propose a toast etc. Sit straight and do not hunch over. Expressing interest physically is as important as actually being interested. However, your job does not end there. There will be new concepts discussed in the meeting, and it makes a good impression if you take down notes and prepare your own minutes. It means that you pay attention to detail and are interested in the growth of the company.
- Common agreement
The speakers must speak in a polite tone and be patient with questions and open to suggestions. If one doesn’t agree with the suggestion, he or she should avoid being blunt about it, but rather listen to the suggestions fully and then decline them by stating reasons, without patronizing the speaker.
- Pay attention
As an audience, it is important to pay attention to the speaker and not cause distractions by tapping legs or making noises with stationary. One must try not to yawn while a person is speaking or interrupt the speaker in the middle, but wait for the presentation to end to pose any questions.
- Remember names
This is applicable especially if you are the one who has hosted your meeting. It is a commendable quality to remember names and address people with their names. It means that you care about your employees and value their jobs. This kind of appreciation boosts the morale of the gathering and people feel welcomed.
- Stay focused
The sign of a successful meeting is that the problem at hand has been solved, or the information has been clearly communicated with a feedback in return. Fulfilling the purpose of a meeting caters to job satisfaction and motivation amongst the employees. Hence, it is important the discussions are kept short and focused.